Constitution

The FIRE DETECTION INSTALLERS ASSOCIATION (FDIA) shall be run and organised by a committee of participants from the fire detection, gaseous extinguishing or evacuation systems industries.

Membership shall be open to any company who gains its income from, or has an interest in, the supply, design, installation of fire detection systems, gaseous extinguishing systems or evacuation systems and meet with the criteria laid down by the Association.

The FDIA consists of two divisions and two separate registration criteria:

Fire Detection Division and Gas Extinguishing Division

 

1.0 COMMITTEE

1.0.1 Committee members will be selected from volunteers or nominations.

1.0.2 The committee shall consist of no less than three persons and be limited at the discretion of the chairperson.

1.0.3 At least one detection supplier and one gas extinguishing supplier shall sit on the committee.

1.0.4 All members shall serve for 1 year.

1.0.5 Committee members shall be from registered FDIA companies.

1.0.6 On completion of one year all committee members will resign.

 

1.1 EXECUTIVE COMMITTEE

The executive committee shall meet and make decisions on extraordinary matters arising in between committee meetings. All decisions made by the executive committee shall be reported at the next general committee meeting.

An executive committee shall comprise of:-

1.1.1 Chairperson

1.1.2 Treasurer

1.1.3 Liaison Officer

1.1.4 Gas extinguishing systems representative

 

1.2 CHAIRPERSON

1.2.1 Shall manage the executive, ensuring that the duties as set out by the constitution are carried out.

1.2.2 To prepare, along with the executive, a budget for the running of the Association on a year by year basis.

1.2.3 To ensure that regular meetings are carried out in an orderly manner.

 

1.3 TREASURER

1.3.1 Shall institute control measures for collecting membership fees.

1.3.2 Present financial statements at all committee meetings.

1.3.3 Shall be responsible for the banking of funds.

1.3.4 Ensure that issuing of cheques is as per the following protocol:

1.3.4.1 Chequebook kept by treasurer.

1.3.4.2 Any two signatories from the executive committee.

1.3.4.3 Cheques can only be signed that have been authorised and written out by the Treasurer.

1.3.5 Shall present a balance sheet at the AGM of the previous financial year.

 

1.4 LIASION OFFICER

Shall represent the FDIA at meetings they are requested to attend.

 

1.5 GAS EXTINGUISHING SYSTEMS REPRESENTATIVE

Shall represent the FDIA at meetings with regards gas suppression and report all issues related to gas suppression to the committee.

 

2.0 SECRETARY

2.0.1 Shall control all relevant correspondence.

2.0.2 All correspondence must be routed through the secretary.

2.0.3 Shall control the post box, e-mail facility and website.

2.0.4 Shall ensure that incoming correspondence is distributed.

2.0.5 Shall keep a record of all correspondence received.

2.0.6 Shall keep and distribute minutes of all meetings.

2.0.7 Shall register all new members once they are approved by the committee.

 

3.0 ANNUAL GENERAL MEETING

3.0.1 The AGM shall be held in the first quarter of each year.

3.0.2 30 Days’ notice is required – to be emailed to all members.

3.0.3 Requests for items to be included into the agenda must be submitted 15 days prior to the AGM.

3.0.4 Nominations for a new committee must be handed in 15 days prior to the AGM.

3.0.5 Requested changes to the Constitution shall be received 15 days prior to the AGM and shall be tabled at the AGM requiring a majority vote before implementation.

3.0.6 The chairperson is responsible for controlling the counting of votes.

3.0.7 Minutes are to be kept by the secretary.

 

4.0 COMMITTEE MEETINGS

4.0.1 These shall be held a minimum of four times a year and more when necessary.

4.0.2 All committee members shall attend all meetings.

4.0.3 Emergency meetings may be called by any committee member at any time if approved by the Chairperson.

4.0.4 The executive committee may deem it necessary to meet in between committee meetings.
If so, minutes of these meetings must be distributed to all other committee members.

4.0.5 Committee meetings may only be attended by committee members or their invited guests.

 

4.1 ATTENDANCE

4.1.1 Committee members shall attend ALL meetings.

4.1.2 Should a committee member fail to attend two consecutive meetings the secretary will send him/her a written warning.

4.1.3 Should a third meeting be missed the committee member shall be removed from the committee.

4.1.4 The secretary shall inform him of his/her dismissal in writing.

 

4.2 VOTING

4.2.1 Any decisions required will be passed by a majority vote.

4.2.2 If a majority is not reached the chairperson will have the casting vote.

 

5.0 CONSTITUTION AMMENDMENTS

Changes to the constitution can be made as follows:

5.0.1 Recommended by any member and approved by a majority vote at the AGM.

5.0.2 Recommended by any committee member and approved by a majority vote at any committee meeting throughout the year.

 

6.0 MEMBERSHIP

Membership shall be open to any company who gains its income from, or has an interest in, the supply, design or installation of fire detection systems, gaseous extinguishing systems or evacuation systems and must meet the following requirements.

Membership is for one year only. A new application form must be submitted every year on re- application.

IT IS A LEGAL REQUIREMENT FOR ANY COMPANY CONDUCTING BUSINESS IN THE FIRE DETECTION INDUSTRY TO BE REGISTERED WITH PSIRA. THIS IS THE RESPONSIBILITY OF THE MEMBER COMPANY AND NOT THE FDIA.

ALL TECHNICIANS INVOLVED IN THE FIRE DETECTION AND GASEOUS EXTINGUISHING SYSTEM INDUSTRIES MUST REGISTER WITH THE S.A.Q.C.C. FIRE AS PER A DIRECTIVE FROM THE D.O.L.

The levels of membership are as follows:

 

6.1 SUPPLIER

The following requirements must be met to register as a SUPPLIER

6.1.1 Registered Company (minimum CC).

6.1.2 Fire Detection Companies must have Minimum of 1 person employed having passed a SANS10139 fire detection standard course.

6.1.3 Gas Extinguishing Companies must have Minimum of 1 person employed having passed a SANS 14520 gas standard courses.

6.1.4 Does not install fire detection, gas extinguishing, or evacuation systems.

6.1.5 Supplies recognised fire detection, gas extinguishing or evacuation products into the industry.

6.1.6 Have at least one employee registered with SAQCC Fire as a fire detection designer and one person as a fire detection commissioner for fire detection equipment suppliers and one gas designer for gas extinguishing equipment suppliers.

 

6.2 HONORARY MEMBER

The following requirements must be met to register as an HONORARY MEMBER

6.2.1 Registered Company (minimum of CC) or recognised individual.

6.2.2 Installation or supply companies that reside outside of the boundaries of South Africa.

6.2.3 Companies or organisations that have an interest in fire detection or gas extinguishing but do not actively participate in the industry.

6.2.4 Honorary member fees are 50 % of normal rates

6.2.5 Honorary members who wish to have voting rights shall pay the full membership fee.

 

6.3 INSTALLER MEMBER

The following requirements must be met to register as an INSTALLER MEMBER

6.3.1 Company must be a minimum of CC.

6.3.2 Company must be registered with Workman's Compensation.

6.3.3 Fire Detection Companies must have Minimum of 1 person employed having passed an FDIA approved SANS 10139 fire detection standards course.

6.3.4 Gas Extinguishing Companies must have Minimum of 1 person employed having passed either a SANS 306 and SANS 14520 FDIA approved gas standards course.

6.3.5 Training certificates must be no older than 6 years.

6.3.6 At least one member of the company must have attended recognised supplier training.

6.3.7 Company must be a minimum of 1 year in business or the owner having 3 years detection or gas extinguishing experience.

6.3.8 Company must have 1 fire detection and/or gas extinguishing system inspected and found compliant by an FDIA accredited inspection body to register with the FDIA for initial registration at the FDIA.

6.3.9 Company must have clean track record.

6.3.10 Company must have full office facilities.

6.3.11 Company must provide proof of their technicians being registered with SAQCC Fire

6.3.12 Fire detection installer companies must have one "designer" and one "commissioner" registered at SAQCC Fire.

Gas extinguishing installer companies must have one "commissioner" registered at SAQCC Fire.

 

6.4 COMPANY BRANCHES

For companies that have branch operations in other towns, each branch shall be registered separately to enable them to be listed and receive direct communication from the FDIA.

Each branch must pay full fees for separate registration.

 

7.0 MEMBERSHIP REQUIREMENTS

7.0.1 All member companies shall sign and abide by the FDIA Code of Ethics.

7.0.2 All FDIA member companies must be in possession of the current edition of the relevant South African standards and work in accordance with the following standards:

SANS 10139, SANS 246, SANS 322 and SANS 7240-parts 16 &19 for Detection division members, and SANS 306-part 4, SANS 14520-part 1 and SANS 369-parts 1 & 2 for Gas division members.

7.0.3 All FDIA installer members shall present a minimum of 3 new installations for compliance inspection by an FDIA accredited independent inspection authority in every 12 month period.

 

8.0 FEES

Entry will be approved on payment of the relevant entry fee.

8.0.1 The enrolment fee for new members will be determined each year at the AGM.

8.0.2 To join both divisions of the Association an additional R 500.00 is charged initially.

8.0.3 The entry fee entitles all new members to a certificate of registration and a copy of SANS 10139, SANS 246, SANS 322 and SANS 7240-parts 16 & 19 for Detection members and a copy of SANS 306- part 4, SANS 14520-part 1 and SANS 369-parts 1 & 2 for Gas division members.

Members shall be issued with an FDIA log book for Detection and Gas installations.

8.0.4 Membership fees will be reviewed annually.

 

9.0 DISCIPLINARY PROCEDURES

9.0.1 Should any written report be received of malpractice, not adhering to Standards or disputes with clients, the Association shall appoint 2 committee members to review the reported incident, and/or if necessary appoint an independent assessor to inspect the installation, or problem, and produce a written report on the occurrence.

9.0.2 Should a system installation be found to be in contradiction to any of the industry standards, or a member company is found guilty of malpractice, they will be issued with a written warning.

9.0.3 The faulting member will be instructed to conduct repairs/upgrades based on the findings of the report.

9.0.4 If two occurrences are reported within two years the company shall be removed from the Association for a minimum of 1 year and notification posted in the next newsletter.

9.0.6 Should the appointed inspection body report consistently poor and/or unacceptable design/installation/commissioning practices from any member company; the Association reserves the right to remove the company from the Association.

9.0.7 Any person, company or committee member bringing the industry or the FDIA into disrepute, or foreclose, or distribute information pertaining to the FDIA that he may obtain from time to time, may be removed from the Association.

 

10 LIABILITY

10.1 Whilst every care is taken to vet companies before listing them, this is by no means an endorsement of such company or any of its employees.

10.2 The FDIA shall not be liable for any loss or damage of whatsoever nature and howsoever caused, whether by actual or alleged negligence or otherwise by any of its member companies or employees of such company.

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